Following up after a job interview by writing a thank you letter is always a good idea. Saying ‘thank you’ are just two simple words but they could end up landing you the job. If your interview went really bad from start to finish it won’t save you, but it could definitely help out making a decision if it’s neck-and-neck between you and another job candidate.
Most employers and hiring managers are happy to receive a thank you note via email. It’s quick and easy to do so take some time out to write a job interview thank you letter and leave the interviewers with a great impression.
So what do you write in a thank you letter? Keep it short, simple, but personalized so that they won’t get the idea that it’s a note that you send to everyone. In this blog we will guide you through the writing of a thank you note. It’s easier than you think and could help you a lot.
Here you can find more information about following up after a job interview.
Why send a thank you letter or email
First off, why should you write a thank you letter or email to the people you had your interview with? Besides that it shows common courtesy and good manners, a thank you letter shows that you understand proper business etiquette. However, the main reason to send a thank you letter is a self-serving purpose; it’s an opportunity to, once more, get your name in front of the people who decide if you get the job or not. Therefore, it’s important to write a letter that reinforces your candidacy for the job position that you’re applying for. Try to really connect with the interviewer so that you will be that one candidate that he or she remembers. Make sure you make clear why you’re a great candidate for the position and why they should choose you.
Sending a thank you letter is also a moment to fix any missteps you made during the interview. Did you, for instance, forget to mention anything meaningful and obvious? Your thank-you letter is the perfect opportunity to fix this. Rephrase anything you wanted to do differently during the interview and add the necessary information you forgot to mention.
Also, remind the interviewers in your thank you note of the conversation that you had. Usually, interviewers talk to a lot of different people during the hiring process. Maybe they’re interviewing for multiple positions and they talk to multiple candidates for multiple positions on a daily basis. It’s therefore easy for them to forget some of the candidates that they talked to. This candidate could be you; your thank you note should be well-written and thoughtful to remind the interviewer of the actual conversation that you had. Refer to specific moments in the interview in your thank you note to remind the interviewer of who you are.
How to write a thank you note or email
Writing a thank you note or email is not hard or difficult at all. Furthermore, it’s something that you can do pretty quickly as well. You just need to make sure what you need to write and what you need to look out for.
When writing a thank you note or email to your interviewer(s), make sure to:
- Send your thank-you note/email right away (a day after the interview at the latest)
- Include all the interviewers that were present at the interview
- Use professional subject line (for instance, Thank You – First name Last name, Job Title)
- Provide any additional links to documentation, if needed (for instance, for a follow-up on a request/question)
- Remind them of your qualifications and why you’re the perfect candidate
- Keep it brief and concise
Watch out for:
- Grammatically incorrect notes/email; always proofread or let somebody do this for you
- ‘Standard’ thank you notes that are copy/paste; personalize your notes and send a unique note to each person
- Being too casual or friendly. Yes you’ve met before during the interview, but stay professional
- Including information that makes you look bad (unprofessional pictures or behavior)
Sample job interview thank you letter
So what should be included in your thank you letter? Include at least the following elements in your note:
Example of a thank you letter:
Dear [name of the interviewer],
Thank you again for taking the time to talk with me about the [job title] position and for giving me additional insights into the day-to-day responsibilities and duties involved. I sincerely enjoyed meeting with you and learning more about the position at [company name]. I am very interested in this position and the opportunity to join your team. Our conversation today confirmed increased my interest in the role even more. I was impressed by the opportunity within the team and the job seems to be an excellent match for my skills and interests.
With the team at such a critical point, I’d love to lend my experience and skills to help the team build a stronger customer base and social media presence – particularly bringing my unique views as a marketer that we discussed from my time working at several agencies. I feel enthusiastic about the possibility of joining the team and would greatly appreciate a follow-up as you move forward with the hiring process.
Please don’t hesitate to contact me if you have any additional questions or if you want me to provide you with any additional information. I look forward to hearing from you and hope that we will have another conversation soon.
Sincerely,[Your name] [Your email address] [Your phone number]
Job Interview Topics – Common Job Interview Questions & Answers
Below you can find a list of common job interview topics. Each link will direct you to an article regarding the specific topics that discuss commonly asked interview questions. Furthermore, each article discusses why the interviewer asks these questions and how you answer them!
- Career Change
- Career Goals
- Conflict Resolution
- Creative Thinking
- Cultural Fit
- Customer Service
- Growth Potential
- Honesty & Integrity
- Job Satisfaction
- Entry-Level & No experience
- Prioritization & Time Management
- Situational & Scenario-based
- Stress Management
- Telephone Interview
- Work Ethic